The University of California assumes no liability for the loss of or damage to student or faculty instruments or equipment, either on or off the campus. It is the responsibility of the student or faculty member to make sure his/her instruments are insured. This could be through a homeowner’s policy or a specific policy for the instrument.


All instrument purchases must be approved by the Department Chair in writing. Before making any purchases, please obtain a Request for Goods and Services form from the Manager of your department. All purchases over $2,500 must also have approval from the UCLA Purchasing Office.


Instrument Checkout and Repair–contact Adam Gilberti in Room B413, or at  Adam Gilberti is also responsible for all early music keyboards and instruments. Each student or faculty member checking out an item must sign a card accepting full responsibility for the care and replacement of the equipment if it is lost or damaged.  Percussion instruments may not be checked out except in very special circumstances.


Music Department instruments may, in general, be checked out for practice by any enrolled music student.  These instruments may be taken home for practice.  To check instruments, please contact Adam Gilberti in Room B413. Percussion instruments may not be checked out except in very special circumstances.


World Music instruments
Contact Supeena Adler, Instrument Curator, at for information regarding these instruments. The world music instruments are part of a special collection and are extremely difficult or impossible to replace. Therefore they cannot be checked out for practice purposes. Students who are enrolled in ETHNMUS 91/161B (Music of Bali), ETHNMUS 68A-B-C or ETHNMUS 168A-B-C (Music of China), or ETHNMUS 68F or 168F (Music of India), or ETHNMUS 91/161E (Music of Ghana), or ETHNMUS 91Z/161M (Music of Thailand), or ETHNMUS 91/161H (Music of Java), or ETHNMUS 91/161L (Music of Persia) may use the instruments in class under the supervision of the instructor or during specified practice times under the supervision of a hired security person in the ethnomusicology performance rooms (1818, 1822, 1842, 1846, or 1659). The rooms otherwise remain locked.


Jazz instruments
Adam Gilberti keeps a collection of jazz instruments in Room B413 Schoenberg Music Building, available for check-out by those who participate in the jazz ensembles.  This includes instruments such as baritone saxophones, bass clarinets, and alto flute.  Adam also assists students or faculty who need concert percussion other than drum kits (e.g. vibraphone, marimba, timpani).


MUSIC DEPARTMENT – All repair requests must be approved by the MSO.  Please submit a request in writing.

ETHNOMUSICOLOGY – All repair requests must be approved by the chair. Please complete the Instrument Repair Request Form and return it to Supeena Adler.


The ethnomusicology instrument collection includes instruments that are used on a regular basis by the department’s ensembles. Students cannot borrow the instruments. For more information see Supeena Adler, Instrument Curator.


Audio and visual recording equipment is available for faculty use. Please see either Loren NerellAudio/Visual Technician, Room 2853.  310-825-5260 (for AM), or Luis HenaoAudio/Visual Technician, Room 2686.  310-206-0848 or 213-761-5847. David Martinelli can be reached for afternoon requests.


Music stands are not to be removed from Schoenberg Music Building without the permission of someone in the Technical Services Office1309 SMB.


Practice, teaching, and performance pianos are a most important resource, and it is necessary that all members of our musical community help to keep these expensive instruments in the best condition possible. The Department of Music piano tuner-technician will do his best to keep the instruments in good repair. However, we need the eyes and ears of everyone to keep him aware of piano tuning and repair needs. Report out-of-tune pianos and piano repair needs immediately to the Technical Services Office, 1309 SMB, in writing. Be specific in your complaint so that the tuner-technician can get right to the business of solving the problem.


Regulations for all pianos:

  • Each piano is to be kept covered, locked (if equipped) and stored in the mezzanine or wing area of Schoenberg Hall or the wing area of Popper Theater.
  • Faculty must give students permission to use a piano and /or schedule special usage with the Technical Services office.
  • Keys to unlock either padlock on the Popper piano are available in the Technical Services Office
  • These pianos may not be moved to other rooms or facilities.
  • Prior to scheduled events and rehearsals that feature or otherwise include a piano, allow 1 to 2 hours for tuning and/or associated repairs.

The Concerto Steinway Concert Grand (“GOLD”) in Schoenberg Hall

  • Reserved for faculty, guest artists, concerto performance, piano recitals, and master classes.
  • Two hours of rehearsal time is allotted for each recital, if available.
  • May not be used as a prepared piano.

The Performance Steinway concert Grand (“EBONY”) in Schoenberg Hall

  • May be used for all other performances other than the ones described above.
  • May not be used as a prepared piano.
  • May not be used as a practice piano. Two hours rehearsal time allotted, if available.
  • Used for concert accompaniment functions.

The Classroom Steinway Concert Grand (“IVORY”) in Schoenberg Hall

  • Used for classes and rehearsal
  • May be used as a prepared piano within Technical Services guidelines.

The Steinway performance piano (locked) in Jan Popper Theater

  • Used for competitions, concerts, and master classes.
  • May not be used as a prepared piano.
  • Two hours of rehearsal time is allotted for each recital, if available.
  • May not be used as a practice piano.


The University owns two harpsichords that are available for concert use: a two-manual Dowd and a smaller, one-manual Phillips. The Dowd is kept in B806. Both instruments are not to be moved without the permission of Musicology faculty, Professor Elisabeth LeGuin.


The several university pipe organs may only be used by faculty or those students studying organ through the Department of Music. Scheduling and maintenance problems and all other organ-related matters should be addressed to Professor Christoph Bull, Acting University Organist.