For questions about departmental scheduling contact the Chair’s Assistant for your department.

For classrooms scheduling requests (other than academic courses) go to: https://form.jotform.com/52026779461157
For theater scheduling requests go to:  https://info.schoolofmusic.ucla.edu/theaters/

USEFUL LINKS
General Catalog
Schedule of Classes
MyUCLA.com

LIBRARY CARD

Your Bruin Card allows you access to all University libraries. See Bruin Card in Personnel & Benefits for further information.

ORDERING TEXTBOOKS

Ethnomusicology Department faculty see Donna Armstrong, 2539 SMB, 310-825-8381. You will be sent an email which states the deadline for ordering textbooks. Please place your order as far in advance of the first day of class as possible to avoid problems.

LIBRARY RESERVE OR PLACING LISTENING EXAMPLES ON THE MUSIC LIBRARY WEBSITE

You may want to put listening examples on your course site. Please contact Chris Brennan with your requests.

Christopher M. Brennan
cbrennan@library.ucla.edu
1102 Schoenberg Music Building
310-794-2448
https://www.library.ucla.edu/music

COURSE WEBSITE ON THE ETHNOMUSICOLOGY DEPARTMENT SITE

The Ethnomusicology Department requires all courses, except private lessons, to have a course website. (Go to Courses and click “Course webpages” to see examples). The department utilizes the UCLA course management system, known by some as “Moodle,” but formally called “Common Collaborative Learning Environment” (CCLE).

We strongly encourage all ethnomusicology faculty to upload either your main syllabus or a simplified version on your course website.  CCLE now has special “user-friendly” method for uploading your syllabus. See instructions below.

INSTRUCTIONS FOR PUTTING UP A SYLLABUS ON YOUR COURSE WEB PAGE:

FIRST — create a syllabus. (For information on the creation of a syllabus go to OID’s “Course and Curriculum Planning.” Note: make sure that your grading criteria, i.e., percentage of the final grade for each test, assignment, etc., is the same in both the syllabus and the Gradebook.

SECOND — go to your course webpage by clicking Courses. Looking under the appropriate quarter, click “Course webpages,” and then click your course number.

THIRD — upload your syllabus onto your course web page using the instructions below.

1: Click the “Log in” button in the center of the page (you can also log in from a link in the upper right-hand corner of the page).

2: Log in using your BOL id and password, just as with MyUCLA.

3: You will see a message that says “A syllabus has not been added. Do you want to add one now?  Click “YES.”

(This is a new and user-friendly section, designed for adding syllabi).

4: You will see the Syllabus Manager, with options to add a syllabus or a restricted syllabus.

5:  Click “ADD Syllabus” (we want potential students to see the syllabus, so don’t restrict the syllabus to those already enrolled in the course).

6:  On the next page, click “ADD” (you can also drag and drop files).

7: Click “Choose File.”

8: Go to your Word documents.

9:  Click the document (syllabus) that you want to upload.

10:  Save as: (put in a title such as “Syllabus for ETHNOMU [YOUR COURSE NUMBER]”).

11: Author: (your name should already be there. If not, add it in).

12: Choose license: (since this is a syllabus that you created yourself, click “I OWN THE COPYRIGHT” in the drop-down menu).

13: Click “UPLOAD THIS FILE.”

14: Under Access, you can choose either UCLA community (login required) or General public (no login required).

15: If this is a “preview syllabus,” you might want to indicate such.

16: Display name: (you may leave the word “Syllabus” or you might want to put in “Syllabus for ETHNOMU [YOUR COURSE NUMBER]”).

17: Click “SAVE CHANGES.”

AUDIOVISUAL PRESENTATION CAPABILITIES

Most of the classrooms and lecture halls in the Schoenberg Music Building are equipped with projector, mac-mini computer, laptop connectivity and media players (CD, DVD, BLU-RAY,VHS and TURNTABLE). The lecture halls also have microphones. For more information and technical orientation, contact Luis Henao , Director of Instructional and Music Technology. For immediate technical support during business hours, call: 310-06-0848.

PHOTOCOPYING

The departmental copy machine in room 2520 is to be used only for administrative materials (including course syllabi and informational handouts) and research materials. Research materials will be charged to faculty research grants. THE COPIER MAY NOT BE USED FOR INSTRUCTIONAL MATERIALS. These include articles, books, chapters, and music scores to be used by students.

The department will make ONE (1) copy of course reader materials, up to 200 pages. Projects requiring more than 200 copies must be sent to the campus copy center and require at least two days notice. Please be aware that no University policy will permit faculty and staff to overlook copyright laws, whether the materials are produced on the office copier or by a professional service. A copy of the UC Policy on the Reproduction of Copyrighted Materials for Teaching and Research is available for your perusal in the main office.

GUEST PERFORMERS /LECTURERS

The Mini-Grant Program, offered through the Office of Instructional Development (OID) will pay for honoraria to distinguished experts visiting undergraduate classes. Additional expenses, such as per diem, publicity, and travel costs are not included in this grant. $150.00 maximum per visiting speaker. All regular faculty are eligible to apply for mini-grants, as are teaching assistants with faculty approval. There is a $600.00 maximum per academic year.

Following are other appropriate uses of these funds, although faculty need not limit their requests to these uses:

Instructional Media – For renting or purchasing films, audiotapes, and videotape programs. All media requests must originate in the Instructional Media Library.

Field Trips – For defraying the cost of student transportation to field instruction sites within California.

Minor Projects – See Mini-Grant Program website for details.

Please see Simon Chang, Fund Manager, 310-825-8436 for assistance.

LIBRARY CARD

Your Bruin Card allows you access to all University libraries. See the Bruin Card home page for further information.

ORDERING TEXTBOOKS

Music Department faculty should contact see Alix Von Bosen, 2625 SMB, 825-1932. You will be sent quarterly emails which state the deadline for ordering textbooks (which may also be ordered directly from the campus bookstore. Please place your order as far in advance of the first day of class as possible to avoid late delivery or other issues such as non-availability of text.

LIBRARY RESERVE

See Bridget RisembergHead of Circulation in the Music Library, 825-2317 to place books or listening copies on reserve. Please do this as far in advance as possible, as late orders may take much longer to fill.

PLACING LISTENING EXAMPLES ON THE MUSIC LIBRARY WEBSITE

Contact Bridget Risemberg, Music Library,1102 SMB, 825-1353. Please adhere to the following:

1) If the recording is owned by the Music Library or the Ethnomusicology Archive, you must provide a call number; you do not need to provide a physical copy of the recording, since they already have it.

2) If the recording is not owned by the Music Library or the Ethnomusicology Archive, you must provide a physical copy of the item as well as discographical information (the title of the sound disc, the label under which it was released, and the label number).

3) If you submit hand-made copies of commercial material, you must still submit discographical information since the Music Library must order commercial copies in order to place them online without violating copyright.

4) If the material is your own field recording, it should be designated as such.

5) Arrange to give physical copies of your materials to the library as far in advance as possible, as late orders may take much longer to fill.

6) If the sound recording is not a commercial release, the Music Library will assume that you have permission from the person who did the original recording.

For more information you may go to the Music Library website: http://www.library.ucla.edu/libraries/music/music-library

COURSE WEBSITES 

In some circustances, course websites may be set up through Ravi Dissanayake (IT Support).  In general, the Music Department prefers that all courses for which an instructor wishes to have a course website, use UCLA’s CCLE.  The department utlizes the UCLA course management system, known by some as “Moodle,” but formally called “Common Collaborative Learning Environment” (CCLE).

The CCLE program has instructors who are trained to teach faculty how to use CCLE. We also encourage faculty to learn to use CCLE themselves. For basic instructions, see below:

BASIC INSTRUCTIONS IN THE USE OF CCLE:

1: Go to your course webpage, either through the department course websites page
https://ccle.ucla.edu/?page=browsesubj&subj=MUSIC&term=10F

or the UCLA Schedule of Classes
https://sa.ucla.edu/ro/public/soc

2: When you first get to your course webpage, it will have a “public” view, which is only the basic course information. (Potential students who are not enrolled in the course will only see this page and will not have access to syllabi, assignment sheets, etc. unless you make those materials “public”.)

3: Look at the yellow strip at the top of the course webpage. You will see a link that says “log-in.” Click this link.

4: Log in using your BOL id and password, just like with MyUCLA.

5: In the top right-hand column click on “Turn editing on”

6: By clicking on the little hand with a pencil you can edit each section, including the top course description section. The top section is the “public” view, so whatever you add can be seen by potential students as well as enrolled students. It also gives the option to enroll directly from the website.

7: To add a syllabus or other course material for download, click on the drop menu “add a resource” and click on “link to a file or website”. Give the document a name in the top box. In the “Link to a file or website” section click on the “upload a file” button. You will get a popup window and choose again “upload a file” button. You can upload several files and have them ready to be placed in the site later. Once the file is uploaded, click on the CHOOSE. This will close the window and take you back to the editing page. At the bottom click “Save and return to course” button. You can repeat this for as many documents as needed.

8: There are many options for creating folders, and uploading documents for student download. Whatever you do can be deleted, edited or moved around later, so don’t be afraid of messing things up! The only way to get used to the system is to use it.

CLASS RECORDING PROJECTS (Music)

Contact Luis Henao, AV Technician, in Room 2686, 310-206-0848, or Loren Nerell, Room B553, 310-825-5260, to schedule in-class recordings. Due to daily and special event commitments, technicians may not always be available. Please contact a technician two weeks prior to the date of the request to allow for confirmation.

CLASS DVD AND VIDEO PRESENTATIONS (Music/Ethno)

Most of the classrooms and lecture halls in the Schoenberg Music Building are equipped with full audio (capable of playing CDs, albums, and cassettes), as well as DVD and VHS. The lecture halls also have microphones. A few rooms have audio only. The School’s websites now support live streaming of concerts and recitals as well as an archive of such events.  For more information, please contact: Luis Henao.

PHOTOCOPYING

The departmental copy machine in room 2539 is to be used only for administrative materials (including course syllabi and informational handouts) and research materials. Research materials will be charged to faculty research grants. THE COPIER MAY NOT BE USED FOR INSTRUCTIONAL MATERIALS. These include articles, books, chapters, and music scores to be used by students.

If your students need instructional materials other than conventional textbooks, the Academic Publishing Service, 2414 Ackerman Union, 2nd Floor, 825-2831, will help you provide them with readers which they can purchase from the bookstores for a reasonable price. You may also use off-campus venues to provide similar services; names and telephone numbers are available in the main office.

The department will make ONE (1) copy of course reader materials, up to 200 pages. Projects requiring more than 200 copies must be sent to the campus copy center and require at least two days notice. Please be aware that no University policy will permit faculty and staff to overlook copyright laws, whether the materials are produced on the office copier or by a professional service. A copy of the UC Policy on the Reproduction of Copyrighted Materials for Teaching and Research is available for your perusal in the main office.

GUEST PERFORMERS /LECTURERS

The Mini-Grants Program, offered through the Office of Instructional Development (OID) will pay for honoraria to distinguished experts visiting undergraduate classes. Additional expenses, such as per diem, publicity, and travel costs are not included in this grant. $150.00 maximum per visiting speaker. All regular faculty are eligible to apply for mini-grants, as are teaching assistants with faculty approval. There is a $750.00 maximum per academic year.

Please see Echo Guo Accounting Analyst, 310-825-4766, or Jennie Molina, Accountant 310-206-5184, for assistance.

Under federal law, the University of California may employ only individuals who are legally authorized to work in the United States. All non-U.S. citizens must complete a “Statement of Citizenship” form and provide a copy of their passport, green card or other documents qualifying them to receive payment. YOU MUST CHECK ELIGIBILITY BEFORE CONTRACTING A GUEST ARTIST.

University policy stipulates that parking cannot be provided to anyone who is receiving remuneration of any kind.

Following are other appropriate uses of these funds, although faculty need not limit their requests to these uses:

Media – For renting or purchasing films, audiotapes, and videotape programs. All media requests must originate in the Instructional Media Library (see Other Instructional Support on page 18 of this booklet).

Field Trips – For defraying the cost of student transportation to field instruction sites within California.

A NOTE ABOUT WITHHOLDING TAX: Please be aware that federal law requires that taxes be withheld from all income payments. The amount varies by country of citizenship.

NEEDED