Alex Echevarria

Operations Manager 2520 Schoenberg Music Bldg. ajechevarria@schoolofmusic.ucla.edu (310) 206-5809

Virginia Pettis

Operations Assistant 2523, Schoenberg Music Bldg. vpettis@schoolofmusic.ucla.edu (310) 825-0174

FACILITIES INFO

Out of an abundance of caution and to ensure the health and safety of our campus community, all instruction at UCLA will transition to alternative modalities of instruction beginning March 11, 2020 and continuing through spring quarter in order to reduce transmission risks related to COVID-19. Building hours will be regularly updated.

Current Building Hours
Monday – Friday: 8AM – 5PM BY APPOINTMENT ONLY
Saturday & Sunday: CLOSED

Regular Session: 
Mon-Fri 7:00am-12 Midnight
Sat-Sun 8:00am-10:00pm

Intersession:
Mon-Fri 7:00am-10:00pm

Summer Session:
Mon-Fri 8:00am-8:00pm
Saturday 8:00am-5:00pm
Sunday CLOSED

Closed on these University Holidays: Independence Day, Labor Day, Thanksgiving Day, and December 22 through January 2.
Open on these University Holidays*: Veteran’s Day, Day after Thanksgiving, Martin Luther King, Jr., President’s Day, Cesar Chavez Holiday, and Memorial Day

*Although the building is open on the additional university holidays, the administrative offices are closed and no classes are held.

To report any facilities problems (heating/air conditioning, lighting, custodial services, etc), please contact Virginia Pettis (310-825-0174) or Alex Echevarria (310-206-5809).  You can also directly report any urgent issues by downloading the UCLA 311 app created by campus facilities.

How to Reserve a Classroom or Rehearsal Room:

1) Check room availability.  To do this…

  • Click on CLASSROOM AVAILABILITY SCHEDULE
  • Click on “Classroom Schedule”
  • Choose “Guest Account”
  • Click “Login” (no password is needed)
  • Click “Week List” and find the week that you want
  • From the chosen week, you will see room numbers at the right to view
  • Arrows at the top left allow you to navigate forward through the weeks

2) Submit a Classroom Reservation Request Form

3) Receive reservation confirmation email

  • To guarantee that your request will be approved in time for your desired date, submit requests at least two business days before the reservation.
  • For example, if you want to reserve a classroom for a rehearsal on a Monday, you’ll need to submit a request by the preceding Thursday.
  • For any urgent requests, visit Virginia Pettis in 2520, or Alex Echevarria in 1309.

For course-related reservations, contact your department’s Chair’s Assistant.

Ethnomusicology – Donna Armstrong

Music – Alix Von Bosen

Musicology – Amanda Armstrong

For theater reservations, go here.

There are 36 Practice rooms in the Schoenberg Music Building.  In order to practice in rooms within the UCLA Herb Alpert School of Music facilities, a Music Facilities Service Fee (MFSF) card must be purchased.  Largely, MFSF cards grant access to practice rooms within the building but are also required for practicing in classrooms/rehearsal rooms (when available/reserved).  The fee per quarter for an MFSF card is $57.    Cancellations of the MFSF card/package must be made before the end of the 2nd week of the quarter/session to receive a refund.  Practice cards can be purchased for the entire academic year, or per quarter.

There are two types of MFSF cards:

Yellow – Only currently enrolled majors and minors within the School of Music may purchase these cards. Yellow MFSF cards grant access to all practice rooms in Schoenberg Music Building.

Blue – UCLA students who are not majors within the School of Music, but who are currently enrolled in an ensemble offered within the School of Music may purchase a blue card.  Blue MFSF cards grant access ONLY to practice rooms labeled with a blue sign.

Rooms are available on a first-come, first-served basis if not reserved. The basic MFSF package allows students to reserve two hours a week in the practice rooms, and other packages allow for reserving more hours each week.  You can reserve practice rooms here.

There is a $23 replacement fee for all lost or damaged MFSF cards. 

You may fill out the MFSF Form at the Main Office (2520) or online.  When you’ve completed the form, come to the front desk to collect your practice card.

Payment is made through your Bruin Bill account. We do not accept cash or credit card payment at the front desk.  If you have any questions about practice rooms, lockers, or related fees, you may reach out to Virginia Pettis or Alex Echevarria for assistance.

PRACTICE ROOM RULES

  • A current MFSF card is must be displayed in the practice room window during use (other forms of ID will not be accepted)
  • Practice room windows may NOT be covered or blocked at any time
  • Food and drink (aside from water) are NOT permitted in the practice rooms
  • NOTHING may be placed on the pianos other than sheet music
  • Rooms cannot be held for more than 10 minutes.

Failure to abide by the above rules WILL result in suspension of practice room access.

PRACTICE ROOM KEYS

Students purchasing yellow MFSF cards will be issued a key to unlock yellow practice rooms (blue practice rooms are always unlocked). Keys must be returned when a student’s MFSF card expires unless the MFSF card is renewed. Keys not returned or renewed will be considered lost.  There is a $29 replacement fee for lost keys.

LOCKERS

Lockers are available only to those who have purchased an MFSF card, and are issued on a first come first serve basis while available.

Lockers are used at students’ own risk, and neither UCLA nor the Department of Music, Ethnomusicology, or Musicology is liable for any loss, damage or theft to any personal property left in lockers.

You are strongly encouraged to obtain personal property insurance. After each quarter, students who choose to not renew their MFSF Cards will have to clear their lockers of all personal belongings.  Deadlines will be posted around the building, and MFSF card holders will receive renewal notification emails.  Lockers that are not cleaned out as instructed will have their contents removed and will receive a $86 fine on their Bruin Bill.

All rooms are routinely checked by Community Service Officers (CSOs) to make sure that they are being used properly.  Repeated misuse of the performance and practice rooms can result in a suspension or room privileges.

If you have reserved a room and find it to be locked, you may contact a CSO for assistance. CSOs also have a key to the classroom pianos. The CSOs are stationed at the B-level entrance desk.

CSOs are here for the safety of the students. Please cooperate with their requests.

Found items can be turned in at the Main Office front desk (SMB 2520).  Any items will be logged into the UCPD Lost and Found database.  You can check for matches, or report lost items here.  You may also call our front desk at (310) 825-4761 to check our inventory.  After 90 days, any items held in the main office will be given to UCPD for disposal.  For more information about UCPD’s Lost and Found program, please visit their website.

UCLA Police Department
Email: info@ucpd.ucla.edu
Phone: (310) 825-1491

Address

601 Westwood Plaza
Los Angeles, CA 90095-1364

Business Hours

Monday – Friday 8 a.m. to 5 p.m.

Station Hours

24 hours a day, 7 days a week

Posters and flyers must be submitted to the front desk of the main office (2520) in order to have them posted on the 1st-floor posting strips. An official school of music sticker will be added to your poster, and school staff will post the flyer for you.  Posters that do not have an official sticker will be removed.

Students may post flyers anywhere in the basement level of Schoenberg Music Building EXCEPT on doors or glass surfaces.

The Main Office does not print event posters.  To make color copies of posters and flyers, the following print shops are available in Westwood Village.

Copymat Westwood

Westwood Copies

ABC Printing LA

Some specialized rooms throughout the building are restricted to card access only.  Students can request access for these rooms if they’re enrolled in a class or major specialization that requires use of the space.  Faculty, staff, and grad students can receive access for spaces they are authorized to work in.  To activate your Bruincard, visit Virginia Pettis (SMB 2520) or Alex Echevarria (1309).  If your card is already in the system, you may send us a request via email as well.

PRACTICE TIMES

The Ethnomusicology classrooms and instruments are available for practice only for students who are enrolled in one of the Department of Ethnomusicology’s world music performance organization classes (ETHNMUS 91A-Z, 68A-O, 161A-Z, and 168A-O). During designated hours when a room monitor is present, students who are enrolled in one of these classes may practice on the instrument(s) used for the class in which they are enrolled.

Practice time schedules are posted outside the doors of each classroom (Room 1818, 1822, 1842, 1846, and 1659). You can check-in with the room monitors at 1659 (Gamelan Room).

You may still apply for the MFSF card to use other practice rooms and classrooms to rehearse outside of these times.

The Ethnomusicology classrooms are all located in the South Wing of the 1st Floor of Schoenberg Music Bldg.

ETHNOMUSICOLOGY PERFORMANCE ROOM POLICIES

Food and Drink  – Food and drink (other than water) are not allowed in any of the performance rooms.

Instruments – Students with omnilock codes may use the instruments in the room for which they were given the code, but may not take any instruments out of that room. The instructor of and ensemble controls the use of the instruments used by that ensemble.

Chairs – Chairs and rugs must be stacked and returned to their original location after use.

Clean-up – The room must be cleaned up after use and all instruments and equipment returned to their original locations.

Respect and Care – Please respect the instruments and treat them with care. Do not put clothing and other personal belongings on the instruments.

DO NOT prop the door open and leave the room empty. If the door is propped open a responsible person must be in the room.

The School of Music has a team of wonderful piano technicians on staff.  To report any damages or submit requests, you can contact them at pianos@schoolofmusic.ucla.edu.

To achieve highest and best use of materials, UCLA Facilities has partnered with Human-I-T to refurbish electronic waste rather than sending the materials to recycling/demanufacturing.  The refurbished products will be provided to low-income individuals, underserved communities, and nonprofits in need of technology, internet, and digital training.  You can learn more about Human-I-T by clicking here.

Please contact Virginia Pettis or Alex Echevarria to coordinate pick-up with facilities for proper disposal/recycling.

FACILITIES FAQ

Yes! BUT you have to be affiliated with the Herb Alpert School of Music, either as a Major/Minor or by enrolling in a performance class (i.e. Symphony, Chorale, Marching Band etc).  To apply for practice room access, please visit the main office (SMB 2520) to complete a Music Facilities Service Fee (MFSF) form.  You can find more info about practice rooms and lockers in the section above. If you are not affiliated with the School of Music, you cannot use the practice rooms, but you can find rooms with pianos in the Residence Halls on the Hill.  These rooms are available to all UCLA students, faculty, and staff.  You can reserve those rooms here.
The practice rooms and lockers are located on the Basement level of the Schoenberg Music Building.  If you enter from Dickson Court, just go down one level.  If you enter from Charles E. Young Dr. East across from the Faculty Center, you are already in the Basement.  You’ll know you’re in the right place because all of the room numbers in the Basement begin with “B.”
If you have a yellow practice card, you will be issued a key when you pick up your card.  This key must be returned when your card expires unless you come renew it before the quarter ends.  So if you have a 2019-2020 MFSF card, then your key is due back to the Main Office at the end of the year.  The fee for lost or unreturned keys is $29. If you have a blue practice card, your rooms will not be locked so you will not need a key to practice.
There are two types of practice cards: Yellow is for School of Music Majors and Minors (Music, Ethnomusicology, Musicology, and Music Industry); Blue is for Non-Music Major UCLA Students who are enrolled in a performance ensemble. Students who hold MFSF may request a locker, but they are assigned on a first-come first-serve basis depending upon availability.  Both cards cost $57 a quarter.
You can apply for a practice card online and at the main office of Schoenberg Music Building (Rm 2520).   The last day to cancel an MFSF card is the Friday of the 2nd week of each quarter.  After this time, no refunds can be processed.
Whenever the building is open!  Our hours are as follows: Regular Session:  Mon-Fri 7:00am-12 Midnight Sat-Sun 8:00am-10:00pm Intersessions: Mon-Fri 7:00am-10:00pm Summer Session: Mon-Fri 7:00am-8:00pm Saturday 8:00am-5:00pm Sunday CLOSED Closed on these University Holidays: Independence Day, Labor Day, Thanksgiving Day Open on these University Holidays: Veteran's Day, Day after Thanksgiving, Martin Luther King, Jr., President's Day, Cesar Chavez Holiday, and Memorial Day
When you purchase a practice room card, you get two free hours of reserved time per week.  If you wish, you may add additional hours to your package, ranging from 5 – 20 hours.  Each additional tier of hours costs $17 (5 hours is $17, 10 hours is $34, etc).  To reserve a slot or get more details about how to use the MFSF Reserve System, go here. If you don’t reserve hours, you can still practice in any open practice room.  However, if someone shows up that has that room reserved, you must give the room up to that person.  Practice rooms cannot be held for more than 10 minutes.
If your enrollment depends on an audition, you can sign up for a Blue Practice Card upstairs at the front office (SMB 2520).  If you are accepted into an ensemble, just keep your card.  If you are not accepted for the quarter, please return your card to the front office by the Friday of 2nd Week, otherwise you will be charged the $57 MFSF fee, and will not be able to request a refund.
Yes, a lot of our graduate students actually offer private lessons.  To request an instructor, please visit this page.
Chorale, Orchestra, and Band each have their own respective rehearsal rooms on the 1st floor. Choir Room         1325 Orchestra Room  1343 Band Room           1345

How to Reserve a Classroom or Rehearsal Room:

1) Check room availability.  To do this…
  • Click on CLASSROOM AVAILABILITY SCHEDULE
  • Click on “Classroom Schedule”
  • Choose “Guest Account”
  • Click “Login” (no password is needed)
  • Click “Week List” and find the week that you want
  • From the chosen week, you will see room numbers at the right to view
  • Arrows at the top left allow you to navigate forward through the weeks
2) Submit a Classroom Reservation Request Form 3) Receive reservation confirmation email
  • To guarantee that your request will be approved in time for your desired date, submit requests at least two business days before the reservation.
  • For example, if you want to reserve a classroom for a rehearsal on a Monday, you’ll need to submit a request by the preceding Thursday.
  • For any urgent requests, visit Virginia Pettis in 2520, or Alex Echevarria in 1309.

For course-related reservations, contact your department’s Chair’s Assistant.

Ethnomusicology – Donna Armstrong |  Music – Alix Von Bosen  |  Musicology – Amanda Armstrong

For theater reservations, go here.

No, if a room is unavailable please either request a different room or a different time.  You can check back to see if reserved rooms have been released, but due to limited facilities, you will probably have better luck finding a different room.
For urgent requests, just call our Classroom Support Technicians at (424-402-9045), and someone should open it shortly. Faculty and Grad Students may check out keys for classroom equipment at the Main Office (SMB 2520). For weekend and evening support, you may contact the CSO's for assistance (310-825-1493).
All items that are found in the building by CSO’s or staff will be turned into the front desk in SMB 2520.  At the end of the quarter, all items not claimed will be handed over to UCPD Lost & Found.  If the item was not turned into the front desk, the closet UCPD Lost & Found station is located across the street at the Faculty Center.
For urgent needs after hours, CSO’s can help you gain access to the building.  They can be reached at (310) 825-4774.
That would be the lovely folks down in Office of Student Services and Enrollment Management (OSSEM). They are located in 1642 on the 1st Floor in the courtyard past the café.
For recitals, we have 3 performance venues within the School that are available for Majors to rent at no charge. Ostin Ensemble Room
  • Available for both Undergraduate and Graduate recitals
  • Seats 86
Popper Theater
  • Available for both Undergraduate and Graduate recitals
  • Seats 144
Schoenberg Hall
  • Only available for D.M.A. recitals
  • Seats 500
All recital rentals include audio and video recordings if requested when scheduling.
Approved recital posters will be hung on the burgundy painted strips on the walls of the first floor of Schoenberg.  When you want to post them, just deliver them to the front office in 2520.  We will attach HASOM approved stickers and hang them for you on the 1st floor.  For basement posters, you don’t need to have them approved first so you can hang them up without coming to the front desk, however we do ask that you avoid posting on glass.
The ONLY approved spaces for holding receptions are as follows:
  • The Courtyard for Ostin Ensemble Room events
  • The Green Room for Popper and Schoenberg Hall
  • Any available classroom for both (with reservation of course)
The area outside of the Ostin Ensemble Room next to the Café and the Lobby of Schoenberg are NOT approved spaces for recitals.  Please do not plan to host your gatherings there.
Our state-of-the-art Recording Studio is available to both School of Music affiliates and outside parties.  You can click here for more information about reservations and usage fees.
For all building-related issues, please contact Virginia Pettis or Alex Echevarria with a description and location.  For urgent issues, you may call the UCLA Facilities Trouble Desk at (310) 825 – 9236. You can also directly report any urgent issues by downloading the UCLA 311 app created by campus facilities.