Events Publicity

The Calendar of Events is a central source for event information at UCLA Alpert. The site is managed by the Communications Team.

Content Policies

Events appropriate for listing on the calendar include lectures, performances, academic events, masterclasses and cultural activities.

For student recitals, please visit the student recital guidelines or the recital submission form.

To be included in the calendar, events must take place in one of UCLAalpert’s facilities or be sponsored by a UCLAalpert entity, such as a school department, center or official student organization.

All entries will be reviewed by the Communications Team. Submissions may be edited for clarity, grammar, appropriateness, and length. You will be contacted if your submission is rejected or requires additional information.

School of Music Event Submission Deadlines

Deadlines are dictated by the necessary processing time it takes to create each promotion.

In order to be promoted, events must complete three steps before the deadlines listed below:

  • Step 1: Be scheduled and approved by the Theaters Office.
  • Step 2: Have the events budget approved by the appropriate Department’s Manager.
  • Step 3: Have their promotional information submitted to their department’s Events Coordinator.

Inclusion on the School Events Calendar

If you are unable to get your events information submitted by the Press Release deadline, Communications must receive your events publicity request 3 weeks before the date of your event in order for that event to be published on the School’s website calendar. Deadline: 3 weeks before the event date.

NOTE: Any events publicity requests submitted after the 3-week deadline will be published at the discretion of the Communications Team and will be reviewed on an event by event basis.

Event Submission Changes

To cancel an event or change information, please contact your department’s Events Coordinator

Photos & Attachments

If you do not provide an event photo to your department’s events coordinator with your events publicity information, the Communications Team will select a relevant image from our archive or a stock photo, if appropriate.

Additional PR Requests

Please contact Lawrence Aldava for any other publicity requests.