Events Publicity

The Calendar of Events is a central source for event information at UCLA Alpert. The site is managed by the Communications Team.

Content Policies

Events appropriate for listing on the calendar include lectures, performances, academic events, masterclasses and cultural activities.

For student recitals, please visit the student recital guidelines or the recital submission form.

To be included in the calendar, events must take place in one of UCLAalpert’s facilities or be sponsored by a UCLAalpert entity, such as a school department, center or official student organization.

All entries will be reviewed by the Communications Team. Submissions may be edited for clarity, grammar, appropriateness, and length. You will be contacted if your submission is rejected or requires additional information.

School of Music Event Submission Deadlines

Deadlines are dictated by the necessary processing time it takes to create each promotion.

In order to be promoted, events must complete three steps before the deadlines listed below:

  • Step 1: Be scheduled and approved by the Theaters Office.
  • Step 2: Have the events budget approved by the appropriate Department’s Manager.
  • Step 3: Have their promotional information submitted to their department’s Events Coordinator.

School of Music Press Release

Our communications team writes a press release that is featured on UCLA’s Newsroom, reaching over 20,000 readers.

The press release deadline is 7 weeks before the beginning of each quarter.

Press Release Deadline for Fall 2019 events: Aug. 5, ’19
Press Release Deadline for Winter 2020 events: Nov. 14, 2019
Press Release Deadline for Spring 2020 events: Feb. 5, 2020

NOTE: If we do not receive 75% of the school’s events submissions for the quarter, communications will not issue a semester press release.

Inclusion on the School Events Calendar

If you are unable to get your events information submitted by the Press Release deadline, Communications must receive your events publicity request 3 weeks before the date of your event in order for that event to be published on the School’s website calendar. Deadline: 3 weeks before the event date.

NOTE: Any events publicity requests submitted after the 3-week deadline will be published at the discretion of the Communications Team and will be reviewed on an event by event basis.

Event Submission Changes

To cancel an event or change information, please contact Brian Runt.

Photos & Attachments

You may upload images, including a related photo or an event flyer, using the online submission form. If you do submit a Flyer, we do request that you also include the background image without text to be used for thumbnails or where the text on the image might be redundant. If you do not include a photo with your events publicity submission, the Communications Team will select a relevant image from our archive or a stock photo, if appropriate. Accepted file formats: jpg, gif, png.

If you wish to have your event considered, please include a related photo.

Additional PR Requests

Please contact Ariane Bicho for any other publicity requests.